Privacy

Privacy statement of Protos – non-profit organisation

The protection of your privacy is very important to Protos. With this privacy statement, we inform you how your personal data is processed. Protos acts in accordance with all applicable laws and regulations, including the General Data Protection Regulations.

In general

As Protos , we are responsible for the processing of your personal data. If you have any questions about this or if you wish to contact us after reading our privacy statement, please contact us via the following contact details:
Protos  - Flamingostraat 36 - 9000 Gent - info [at] protos [dot] ngo

Purposes of the processing of personal data

Your personal data are processed by Protos  for the following purposes:

  • to participate in the activities of Protos ;
  • for the sending of newsletters and invitations; after authorization of the recipient;
  • to obtain a government grant (legal obligation).

For the above purposes, we may request and store the following personal data:

  • personal identity details: surname, first name, address, telephone number, email address;
  • financial data for a donation from the person concerned;
  • other data as part of participation in one of our activities.

We use the data collected only for the purposes for which we obtained the data.

Disclosure of data to a third party

We may share the information you provide to us with a third party if necessary to fulfil the purposes described above.

For example, we use a third party to:

  • take care of the online environment (web hosting);
  • provide a computer infrastructure (including a computer network, etc.);
  • preparation and distribution of newsletters and invitations;
  • organise some mailings for fundraising and for the processing of the resulting donations - read more about this in the extended privacy statement on fundraising (available in Dutch and French).

We never pass on personal data to other parties with whom we have not concluded a processing agreement.

We make the necessary arrangements with these parties (processors) to ensure the security of your personal data.

In addition, we will not share the information you provide with third parties unless required or permitted by law.
We may also share personal data with third parties with your consent. You have the right to withdraw this authorization at any time. We do not provide personal data to parties outside the EU.

Minors

We only process personal data of minors (persons under 16 years of age) if written permission has been given by the parent or legal guardian.

Storage period

Protos  will not retain personal data longer than is necessary or appropriate to fulfil the purposes identified or required by law.

Data security

We have taken appropriate technical and organizational measures to protect personal data, such as:

  • the use of an ICT policy, including a password policy;
  • inform all Protos employees about the importance of personal data protection and the procedures to follow;
  • a regular evaluation of our measures.

Your rights regarding your data

You have the right to inspect and correct or delete any personal data we have received from you. See our contact details above.

You may also object to the processing of your personal data (or part thereof) by us or by one of our processors.

You also have the right to have the information you have provided to us transferred to you or by order of you directly to another party. We may ask you to identify yourself before we can respond to the above requests.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly. You always have the right to file a complaint with the Privacy Commission, which is the supervisory authority in the area of privacy protection.

Change of privacy statement

Protos  reserves the right to amend its privacy statement. We will announce this change on our website. The last amendment was made on April 15, 2018.

Website and newsletter

Collected data

The personal data collected on this site are managed by Protos - and only by Protos. With each visit to the site, we store your IP address, information concerning navigation on our site, your email address if you give it to us (for example when you subscribe to the newsletter) and your contact details if you make a donation to Protos via the donations page.

Aims

This data is collected to improve our website, to generate statistics, to send you the newsletter (if you agree) and to record your donation in the accounts.

Modify or delete

We offer visitors to this website the opportunity to modify or delete any personal information that has been provided to us at that time. Unsubscribing from the newsletter is possible via the unsubscribe link at the bottom of each newsletter.

Cookies

Our site uses cookies. A cookie is a small text file containing information, which is stored on your computer's hard drive and which is created to improve navigation on our site. A cookie is harmless, but you can configure your browser to refuse cookies or to indicate when a cookie is being sent. However, some features of our website and others may not function properly if cookies are disabled in your browser.

Make a donation via the website

If you make a donation via the donation page on the site, we need your email address to send you a confirmation email. We need your details for the processing of your donation and for the production of your tax certificate if your total amount on 31/12 exceeds 40 euros.

Direct mailing

See the extended privacy statement on fundraising.